MatMed Notice of Privacy Practices
This notice is describing how medical information about you may be used or disclosed and how you can access said information. Please review this carefully.
This notice of Privacy Practices is provided to the reader under the Health Insurance Portability and Accountability Act (HIPPA) and applies to all records received and created about a resident’s physical and mental condition and the treatment of such conditions. It also applies to the billing and payment for those treatments. All this information hereinafter (PHI) can and will be maintained, used or disclosed by MatMed Treatment Center or our affiliated agencies, contractors, or volunteers.
COMMITMENT TO PRIVACY
The protections described herein reflect MatMed Treatment Center’s commitment to complying with State and Federal privacy laws. MatMed Treatment Center is required to maintain the privacy and security of your PHI. We are required to provide you with your “notice of privacy practices and client rights” which include but are not limited to notifying you of any unauthorized disclosure, use or breach of your PHI, and to adhere to the terms of this Notice.
PERMITTED USES AND DISCLOSURES
Any use or disclosure of your PHI requires your written authorization. Your authorization may be revoked by you at any time. Either by written notification or verbally. Should you discharge from care any authorizations to disclose PHI will terminate one (1) year from the date of the authorization. No information will be disclosed without your express written consent unless required by a medical emergency or in the case of a “duty to warn”.
Treatment – MatMed Treatment Center can and will provide physicians, therapists and pharmacists medical information in connection to providing you with care. Also, in the event of your incapacity or an emergency MatMed Treatment Center reserves the right to disclose medical information based on our professional judgement that is in the best interests of the resident.
Payment – MatMed Treatment Center will use your PHI for the purpose of obtaining reimbursement for your care with any 3rd party agency involved in the payment of services. We also reserve the right to disclose your sources of payment to our contractors, or affiliated agencies to enable them to obtain payment for services rendered for a resident’s care that is not covered in our pricing.
Operations – MatMed Treatment Center reserves the right to use or disclose your PHI for the purposes of our compliance programs, or in our licensing and accreditation efforts. We also reserve the right to use your PHI in our internal quality control programs an example of which would be comparing the outcomes of residents who have the same diagnosis but are treated with different medications or modalities.
PERMITTED TRANSMISSION OF INFORMATION
MatMed Treatment Center upon request for a resident’s PHI will transmit said PHI by e-mail, fax or any reasonably requested medium to you or your designee. MatMed Treatment Center will only transmit that information outside of our facility with a valid signature and a written consent. Please know however that any transmission outside of MatMed Treatment Center carries with it a certain level of risk that your information could be read by an unauthorized third party.
PURPOSE FOR THE USE AND DISCLOSURE OF YOUR PHI
MatMed Treatment Center will only disclose your PHI with your expressed consent.
Such disclosures include but are not limited to, information for a family or friend that you identify as a person or persons involved in support of your health care or payment for said health care. Information may be disclosed to your identified agent regarding details such as your location, general condition, or death.
Progress / Psychotherapy Notes – In recognition of the special nature of therapy session, and of the notes gleaned from said sessions, we are permitted by law to separate those notes from the rest of your medical record. We will not include those notes in any disclosure without your expressed written consent except for our use in situations such as a legal action or any proceedings brought against our facility by you. We also can use that information when in our professional judgement we may prevent or lessen a serious or imminent threat to a person or to the public. Progress notes do not include prescriptions, monitoring, different treatment modalities or the frequencies of said modalities. They do not include clinical tests, functional status or the Multi-disciplinary treatment plan. We are not required by HIPPA to allow you access to your Psychotherapy notes unless in our clinical estimation that doing so will not be harmful to you.
RIGHT TO INSPECT OR REQUEST YOUR PHI
You have the right to inspect or request a copy of your PHI for as long as we maintain it apart from the Progress / Psychotherapy notes as mentioned above. We are required by law to maintain your records for a minimum of seven (7) years from the date of your discharge at which time the record is deleted. We do not disclose actual test questions or raw data of psychological tests that are copyright protected.
Costs – We may charge a reasonable cost to provide you with a copy of your PHI.
Right to Amend – If you believe that the information contained in the PHI is incorrect you may request an amendment to the PHI. Please know that while we accept requests to amend a record but are not required to make such changes. The requests maybe denied in situations where we did not create the information or situations where we believe the record is true and accurate.
Revocation of Authorization – You have the right to revoke your authorization to use or disclose your PHI at any time. Such revocation however will not apply to any action MatMed Treatment Center took in reliance on your authorization prior to the receipt of your revocation.
Breach of Notification – Should MatMed Treatment Center inappropriately use or disclose your PHI you will be notified immediately of said breach. Notice of any such use or disclosure with be made in accordance with State or Federal law.
Accounting of Disclosures – You have the right at any time to request from MatMed Treatment Center any disclosures we have made of your PHI. We are not however required to account for (1) disclosures made for treatment or payment. (2) Disclosures made with your authorization. (3) Disclosures made directly to you.
Who we are
Our website address is: https://www.matmedicine.com.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Additional information
How we protect your data
What data breach procedures we have in place
What third parties we receive data from
What automated decision making and/or profiling we do with user data
Industry regulatory disclosure requirements
MatMed Clinics
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